Navigating Excel

The cells found in Excel, or any spreadsheet program, are very similar to a table in Word. You can add text or formulas to these cells, and you can manipulate their appearance as needed.

In order to effectively use a spreadsheet, you must be able to access the information and navigate through the cells.

Here are a few basics of spreadsheet cell and page navigation;

Basic Cell Navigation

ActionKey Stroke option 1orKey Stroke option 2
Right One CellTaborRight Arrow
Left One CellShift + TaborLeft Arrow
Down One CellEnterorDown Arrow
Up One CellShift + EnterorUp Arrow

 Basic Page Navigation

ActionKey Stroke
Beginning of the WorksheetCtrl + Home (I use this a lot)
End of the WorksheetCtrl + End (I use this a lot) 
Beginning of the RowHome or Ctrl + Left Arrow
End of the RowCtrl + Right Arrow
Beginning of the ColumnCtrl + Up Arrow
End of the ColumnCtrl + Down Arrow

In addition to using key strokes to navigate through Excel, you can also use your mouse to move to or select individual cells and groups of cells.

Single clicking on a cell, selects the cell, creating a thick black boarder around the cell it’s self.

Select Cell

Double clicking a cell, causes the cell to go into ‘Edit Mode’, inserting an I beam in the cell and allowing for typing directly in the cell.

Edit Cell

Another way to navigate to a cell is by using the ‘Name Box’. This is located directly above the Column ‘A’ Heading, and it tells you the name of the cell that you currently have selected.

Name Box

Selecting multiple cells

ActionMouseMouse & Key StrokeName Box
Adjacent CellsClick in the 1st Cell and Drag to the last CellSelect 1st Cell,
Hold CTRL Key,
Select last Cell
Type Range in the Name Box separated by a Semi colon
Non Adjacent CellsN/ASelect 1st Cell,
Hold SHIFT Key,
Select next Cell
Type Range, or specific cell, in the name box separated by a Comma
Entire RowClick on the Row Heading (i.e. 1, 2, 3, etc…)Click in the cell at the beginning of the Row
Hold CTRL + SHIFT + Right Arrow
Entire ColumnClick on the Column Heading (i.e. A, B, C, etc…)Click in the cell at the beginning of the Column
Hold CTRL + SHIFT + Down Arrow

Also keep in mind that each Workbook can have multiple Worksheets. These sheets are shown as ‘Tabs’ at the bottom of your Worksheet. These ‘Tabs’ are only visible if your Workbook is maximized (small Center button in the top right of your screen, to the left of the close button).

Hopefully this information was beneficial to you. If you need more guidance with Excel Spreadsheets, please contact Office Solutions ME!

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